Missing case files are soon to be history if the efforts of the Judiciary are to see the light of day. The Judiciary has signed US$2.5 million contract with Synergy International Systems Incorporated and Sybyl Limited for the designing, development and maintenance of the Court Case Management Information System (ECMIS).
The USD 2.5m deal was signed by the Permanent Secretary in the ministry of justice and constitutional affairs, Pius Bigirimana at the judiciary headquarters in Kampala. According to Bigiriman, the system will be accessible to all citizens anywhere and on all devices. “Online services for case filing, payments, automated reminders and free online access to summons and judgments. Online access to proof that a case is no longer eligible for appeal,”
The system will allow inter-court communication and case transfers and integration with external entities, such as the Civil Status and Passports Department and the Department of Lands and Survey, for the verification and exchange of data.
Under this system, major functionalities that will be covered in include registration, indexing, and follow-up of cases, generation and follow-up of notifications, management of Minutes of Hearing, hearing scheduling and security and decision management. Smart client, centralized reporting, and service-oriented architecture are the infrastructural specifications that make the system scalable and maintainable.
It will also help in the implementation of automated justice sector solutions and services improving judicial services by automating court processes, monitoring case activity, and supporting decision making to keep up with the rapid growth and change in the justice sector and to increase transparency.
Over time, Ugandans have suffered in courts of law due to missing case files, misplaced documents and poor information dissemination. With a case management system, all this may now be history.